Phase One: Planning & Strategy Development
Our team is experienced and well positioned to assist our clients through the beginning stages in planning and strategy development of their projects. We have broken this phase of our methodology into three categories.
- Needs Analysis
At this stage, the parameters of the project are identified and concurrence is reached between the stakeholders. The needs analysis focuses on defining the project objectives, determining areas that may influence the project or process, agreeing on the assumptions that are to be factored into the project design and having an understanding of the key factors that will enhance the probability of the project succeeding.
- Project Definition
In addition to appropriately defining project, our approach addresses governance and resourcing requirements. The approval path, key milestones and decision points are clearly laid out. The project team (internal and external resources) and a champion are identified. At this phase, the options are analyzed and the outline business case is completed.
- Concept Validation
With a complete project definition in hand the project team then consults the stakeholders in order to ensure that the expected result will be achieved. The concept is also validated with the private sector service providers through an initial marketing sounding. The business case is then fleshed-out and refined in order to take stakeholder and interested parties comments into consideration.
Phase Two: Procurement
Determining the procurement strategy is a key milestone in the project's delivery. We have subdivided this phase into two primary categories.
- Procurement Strategy
At this stage, the procurement strategy is defined and agreed upon. In many instances, the project teams provide the decision-makers with a description of the process (i.e. number of steps and procurement approach) as well as the high level evaluation criteria for the Request for Qualification (RFQ) and Request for Proposal (RFP).
The procurement step involves drafting the procurement documentation, including the outcome specifications, sample agreement, instructions to proponents, etc. On larger procurements, a pre-qualification process may be used to generate a shortlist of qualified bidder. Depending on the complexity of the procurement, the public sector organization may choose to pre-issue the RFP in order to obtain comments from the private sector. The RFP is then refined and released. The process leads to the selection of a preferred bidder. Based on their solution the business case is finalized.
Phase Three: Contracting & Ongoing Management
Contract management is especially important in P3 projects, since they are generally long-term arrangements that contain ongoing service delivery. Our hands-on experience and research in P3 project development and implementation have led to our solid understanding of the critical factors that lead to project success. This phase of our methodology has two main categories:
Following the receipt of appropriate approval, the formal agreement is negotiated and the project team finalizes the contract management tools (such as performance management frameworks, service levels, etc.).
- Contract Management
The signature of the formal agreement leads to the implementation/transition phase. The project team is constituted to address the many requirements that are required to ensure that the project is properly implemented. We also provide guidance on contract management strategies and tools that will enable the timely identification and resolution of issues. An important part of any project is to undertake regular post-contract award evaluations in order to determine whether the expected outcomes were achieved. If they were not, a plan to “re-balance” the relationship is necessary.
Our hands-on experience and research in P3 project development and implementation have led to our solid understanding of the critical factors that lead to project success.
P3 Advisors' main objective focuses on assisting our clients in partnering for successful outcomes.